Large US Distribution Company Processes 76% of Invoices Without Any Human Touch

Accountants: 8+

Employees: 500+

Industry: Transportation

Annual invoice volume: 400,000+

Impact: With Vic.ai, a large US distribution company is processing 76% of invoices without any human touch, averaging 36 seconds per invoice.

The challenge: Template-driven AP automation

The AP team at one of the nation’s largest distribution companies struggled with their template-driven AP automation vendor. The templates constantly broke anytime an invoice layout changed, and approvals were completely manual. These time-consuming tasks and broken processes also contributed to employee turnover.

They needed a solution that would dynamically adjust to different invoice layouts and changes, and simplify approval flows. This solution also needed to integrate seamlessly with their ERP, Microsoft Great Plains.

The solution: AI-driven autonomous accounting

With Vic.ai, they are now able to process a majority of their invoices autonomously, across 11 different entities. They were able to go from an average of 2.3 minutes per invoice to just 36 seconds – which accumulates to an estimated 11,333 hours saved over the course of a year.

Vic.ai’s high accuracy rates, combined with time savings, means the AP team can now shift their focus to support business growth and the company mission of delivering high-quality products and services, on time.

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